Attendee Guide

Attending the Conference Onsite

Conference Venues: Hotel Barcelona Condal Mar & TBS Education Barcelona

- Tuesday, September 30, will be onsite at TBS Education Barcelona and live-streamed online.
- Wednesday, October 1 will be at Hotel Barcelona Condal Mar and live-streamed online.
- Thursday, October 2 & Friday, October 3, will be onsite at Hotel Barcelona Condal Mar.
- Saturday, October 4, will be online only.

Access Map

Check-in Desk

You will be able to pick up your name badge at the Conference Check-in Desk which will be situated in the following locations during the conference:

Tuesday, September 30 | 09:00-17:30 – TBS Education Barcelona Auditorium Foyer (7F)
Wednesday, October 1 | 12:50-18:00 – Hotel Barcelona Condal Mar Lobby (Ground Floor)
Thursday, October 2 | 12:15-18:00 – Hotel Barcelona Condal Mar Lobby (Ground Floor)
Friday, October 3 | 08:50-14:30 – Hotel Barcelona Condal Mar Lobby (Ground Floor)
Saturday, October 4 | No in-person Check-in

Refreshment Breaks

- Complimentary drinks and light snacks will be available during the scheduled coffee breaks.
- Lunch will not be provided during any of the onsite conference days.
Please take a look at our lunch map for suggestions where you can eat nearby.

Prayer Spaces

Please note that there is no prayer space available at the conference venue. However, a prayer space is available near the Hotel Barcelona Condal Mar:

Mezquita Abu Bakar Al Siddique

Google Map: https://maps.app.goo.gl/4Pa3PSkKnSKvBSVA7
Business Hours: 07:00-20:00

Conference Side Events

Welcome Reception

Join fellow delegates for a drink or two at the Conference Welcome Reception. This event provides a great opportunity for delegates to network and get to know each other. All registered presenters and audience members are welcome to attend. Admission is included in the conference registration fee. The event will be held at the conference venue, TBS Education Barcelona in Auditorium Foyer (7F).

Conference Dinner

Racó de la Vila

Join us for the BAMC2025 Conference Dinner, where you can relax, unwind, and get to know fellow delegates over an authentic Catalan meal. This year’s conference dinner will be hosted at Racó de la Vila, a renowned restaurant in Barcelona’s vibrant Poblenou district.

Venue Information

Smoking
Smoking is only permitted in designated areas.

What to Wear & Bring
Attendees are encouraged to wear business casual attire.

Internet Access
Free WiFi for light use like reading emails and web browsing is available at the conference venues. Streaming video will not be possible. If your presentation includes video, please bring it on a file that can be played without an internet connection.

Certification
Corresponding authors will be able to download Certificates of Presentation for all presenters by logging in to the submission page. Certificates of Presentation will be available from Tuesday, October 14, 2025.

Session Chair certification, Certificates of Participation for non-presenters, as well as reviewer certification for Review Committee members and Senior Reviewers, will be sent out by email in a PDF format within two weeks of the Conference's conclusion.

Poster Presentations
Poster Sessions will be held at Hotel Barcelona Condal Mar between 17:00 and 19:00 on Wednesday, October 1, following the plenary presentations.
If you are presenting a poster, please note that the poster display boards are 900mm wide x 1800mm high.

Photo/Recording Waiver
Human interaction through networking, and dissemination of this knowledge, is at the core of what IAFOR does as an academic research organisation, conference organiser and publisher. As part of the archiving of the conference event, IAFOR takes photos in and around the conference venue and uses the photos to document the event. This also includes the filming of certain sessions. We consider this documentation important and it provides evidence of our activities to members, partners and stakeholders all over the world, as well as to current and potential attendees like you. Some of these photos will therefore appear online and in print, including on social media. The above are the legitimate interests of the organisation that we assert under the new European Union law on General Data Protection Regulation (GDPR). Under this legislation, you have an absolute right to opt out of any photo. We are committed to protecting and respecting your privacy. Read our full privacy policy – iafor.org/about/privacy-policy

Onsite Sessions and Session Chairs
Session Chairs are asked to introduce themselves and other speakers (briefly) using the speaker bios on the programme, ensure that the session begins and ends on time, and that time is divided fairly among the presentations. Each presenter should have no more than 25 minutes in which to present their paper and respond to any questions. The Session Chair is asked to assume this timekeeping role, and to this end, yellow and red timekeeping cards are used as a visual cue for presenters, to let them know when they have five minutes remaining, and when they must stop. Please follow the order in the programme, and if for any reason a presenter fails to show up, please keep to the original time slots as delegates use the programme to plan their attendance.

- All session chairs will receive a certificate and be credited in the conference programme.
- Please take a look at our Session Chair Guidelines for further details of what is required.
- Onsite Session Chair Guidelines

Computers and Equipment
All rooms will be equipped with a computer pre-installed with PowerPoint which is connected to an LCD projector. If you wish, you may directly link your own PC laptop, although we advise you to use the computer provided by plugging in your USB flash drive. We recommend that you bring a backup copy of your presentation in case one fails, and suggest sending yourself the presentation by email as a final precaution.

Attending the Conference Online

How to Watch Live-Stream Presentations and participate in the Conference with Zoom

Before joining a Zoom online session on your computer or mobile device, download the Zoom app. Otherwise, you will be prompted to download and install Zoom when you click a join link.

Participation Rules
- Join the meeting using your full name as input during your IAFOR registration. (IMPORTANT)
- The IAFOR moderator will be responsible for monitoring the session.
- Video and microphone will be automatically turned off.
- The meeting will be recorded automatically.
- If you have any questions for presenters, please use the chatbox function.

Familiarise yourself with Zoom
Watch our 3-minute long tutorial video, download the Zoom app, and join a test meeting.
We also have a PDF guide.

Online Sessions and Session Chairs
Session Chairs are asked to introduce themselves and other speakers (briefly), ensure that the session begins and ends on time and that the time is divided fairly between the presentations. Each presenter should have no more than 25 minutes in which to present his or her paper and respond to any questions. The Session Chair is asked to assume this timekeeping role, letting presenters know when they have five minutes remaining, and when they must stop.

All session chairs will receive a certificate following the conference via email and will be credited in the conference programme.
Please take a look at our Session Chair Guidelines for details of what is required.
- Online Session Chair Guidelines

Virtual Presentations

A full list of pre-recorded virtual video presentations and virtual poster presentations will be on the conference website during and after the conference. We encourage you to watch these presentations and provide feedback through the video comments. The comments section is connected to LinkedIn, and you have the option to display these comments on your LinkedIn profile.

Conference Catch-up page

All live-streamed sessions, keynote, and featured presentations will be recorded and uploaded to the Conference Catch-up page (video-on-demand) via Vimeo. The catch-up page will be available after the conference until November 4, 2025.