Attendee Guide

Attending the Conference Onsite

Conference Venues: Hotel Barcelona Condal Mar & TBS Education Barcelona

Tuesday, November 12 will be onsite at Hotel Barcelona Condal Mar
Wednesday, November 13 will be at the adjacent TBS Education Barcelona and live-streamed online, the welcome reception & poster session will be at Hotel Barcelona Condal Mar
Thursday, November 14 & November 15 will be onsite at Hotel Barcelona Condal Mar
Saturday, November 16 will be online only.

Access Map

Check-in Desk

You will be able to pick up your name badge at the Conference Check-in Desk which will be situated in the following locations during the conference:

Tuesday, November 12 | 12:00-17:00 - Gràcia Room (Basement Level)
Wednesday, November 13 | 09:00-16:30 - 7F Auditorium (TBS Education Barcelona)
Thursday, November 14 | 08:30-17:30 - Hotel Barcelona Condal Mar Lobby (Ground Floor)
Friday, November 15 | 08:30-16:00 - Hotel Barcelona Condal Mar Lobby (Ground Floor)
Saturday, November 16 | No in-person check-in

Welcome Reception

Join fellow delegates for a drink or two at the Conference Welcome Reception. This event provides a great opportunity for delegates to network and get to know each other. This event will be held at Gràcia Room (Hotel Barcelona Condal Mar).

Time & Date: Wednesday, November 13, 2024 | 17:00-18:00
Location: Gràcia Room (Hotel Barcelona Condal Mar)
Ticket Price: Free to attend
Admission is included in the conference registration fee and is only open to registered conference delegates and audience members.

Refreshment Breaks

Coffee breaks are provided throughout the duration of the conference. General coffee breaks include artisan coffees with whole, skimmed, lactose-free, and soy milk. Other beverages include still and sparkling mineral water, flavoured water, and fresh orange juice.
During the morning registration periods, mini pastries and tea cakes will be served in addition to the coffee break beverages listed above.

Delegates are also welcome to partake in the onsite lunch, included in the conference registration fee, which includes the following options:
*Please note that some items may be subject to change without notice based on availability.

- Bread and olive oil station
- "Make your own salad" station
- Chickpea salad
- Vichysoisse
- Rigatoni carbonara
- Grilled chicken breast
- Sea bream fillets with mild verdejo thyme sauce
- Steamed green beans with onions and spring onions
- Baked potatoes with rosemary
- Sliced fruit and whole fruit
- Red berry cream
- Bowl of fruit

Side Events

Conference Welcome Reception

TBA

Cold Dishes
- Quinoa with edamame, wakame and mango
- Vegan caprese salad with tofu, cherry tomatoes and pesto
- Hummus with vegetable sticks
- Avocado toast with pickled cucumber
- Shot of cream soup

Hot Dishes
- Mini beefburger with caramelised onions
- Bao bread with Yucatan-style barbecued pork
- Spanish potato omelette
- Iberian ham croquettes
- Spring roll with duck and Hoisin sauce

Desserts
- Cup of fresh fruit
- Chocolate brownie
- Bowl of fruit

Conference Dinner

Farga Beethoven, Barcelona

Join us for the BCE/BAMC2024 conference dinner, where you can relax, unwind, and get to know fellow delegates over an authentic Mediterranean meal. This year’s conference dinner will be hosted at Farga Beethoven, a renowned bistro in Barcelona’s uptown.

Conference Poster Sessions

Poster sessions will be held at Hotel Barcelona Condal Mar (Affiliated by Meliá) between 16:00 and 17:00 on Wednesday, November 13, following the plenary presentations.

Certification

Certificates of Presentation, Session Chair certification, Certificates of Attendance, as well as Reviewer certification, will be sent out by email in a PDF format after the conference.

Smoking

Smoking and vaping are not permitted at the conference venues.

What to Wear & Bring

Attendees generally wear business casual attire. You may wish to bring a light jacket or sweater as meeting rooms are air-conditioned and sometimes cool.

Internet Access

All presentation PC are connected to WiFi. However, streaming video is not recommended. If your presentation includes video, please bring it as a file that can be played without an internet connection.

Photo/Recording Waiver

Human interaction through networking, and dissemination of this knowledge, is at the core of what IAFOR does as an academic research organisation, conference organiser and publisher. As part of the archiving of the conference event, IAFOR takes photos in and around the conference venue, and uses the photos to document the event. This also includes the filming of certain sessions. We consider this documentation important and it provides evidence of our activities to members, partners and stakeholders all over the world, as well as to current and potential attendees like you. Some of these photos will therefore appear online and in print, including on social media. The above are the legitimate interests of the organisation that we assert under the new European Union law on General Data Protection Regulation (GDPR). Under this legislation, you have an absolute right to opt-out of any photo. We are committed to protecting and respecting your privacy. Read our full privacy policy – iafor.org/about/privacy-policy

Onsite Sessions and Session Chairs

Session Chairs are asked to introduce themselves and other speakers (briefly) using the speaker bios on the programme, ensure that the session begins and ends on time, and that time is divided fairly among the presentations. Each presenter should have no more than 25 minutes in which to present their paper and respond to any questions. The Session Chair is asked to assume this timekeeping role, and to this end, yellow and red timekeeping cards are used as a visual cue for presenters, to let them know when they have five minutes remaining, and when they must stop. Please follow the order in the programme, and if for any reason a presenter fails to show up, please keep to the original time slots as delegates use the programme to plan their attendance.

All session chairs will receive a certificate following the conference via email and will be credited in the conference programme.
Please take a look at our Session Chair Guidelines for further details of what is required.
- Onsite Session Chair Guidelines

Computers and Equipment

All rooms will be equipped with a MacBook computer pre-installed with PowerPoint which is connected to an LCD projector. If you wish, you may directly link your own PC laptop, although we advise you to use the computer provided by plugging in your USB flash drive. We recommend that you bring a backup copy of your presentation in case one fails, and suggest sending yourself the presentation by email as a final precaution.

Attending the Conference Online

How to Watch Live-Stream Presentations on Saturday, November 16 and participate in the Conference with Zoom

Before joining a Zoom online session on your computer or mobile device, download the Zoom app. Otherwise, you will be prompted to download and install Zoom when you click a join link.

Participation Rules
- Join the meeting using your full name (important)
- The IAFOR moderator will be responsible for monitoring the session.
- Your video and the microphone will be automatically turned off.
- You will be muted upon entry.
- The meeting will be recorded automatically.
- If you have any questions for presenters, please send a chat message to the IAFOR moderator.

Familiarise yourself with Zoom
Watch our 3-minute long tutorial video, download the Zoom app, and join a test meeting.
We also have a PDF guide.

Online Sessions and Session Chairs

Session Chairs are asked to introduce themselves and other speakers (briefly), ensure that the session begins and ends on time and that the time is divided fairly between the presentations. Each presenter should have no more than 25 minutes in which to present his or her paper and respond to any questions. The Session Chair is asked to assume this timekeeping role, letting presenters know when they have five minutes remaining, and when they must stop.

All session chairs will receive a certificate following the conference via email and will be credited in the conference programme.
Please take a look at our Session Chair Guidelines for details of what is required.
- Online Session Chair Guidelines

Virtual Presentations

A full list of pre-recorded virtual video presentations and virtual poster presentations will be on the conference website during and after the conference. We encourage you to watch these presentations and provide feedback through the video comments. The comments section is connected to LinkedIn, and you have the option to display these comments on your LinkedIn profile.

Conference Catch-up page

All live-streamed sessions, keynote, and featured presentations will be recorded and uploaded to the Conference Catch-up page (video-on-demand) via Vimeo. The catch-up page will be available after the conference until December 27, 2024.